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Estimate & Bid Manager Pro Serv Food Equipment - Corporate

Estimate & Bid Manager

Full Time β€’ Pro Serv Food Equipment - Corporate
Benefits:
  • 401(k)
  • Bonus based on performance
  • Company parties
  • Dental insurance
  • Health insurance
  • Paid time off
  • Training & development
  • Vision insurance

Estimate & Bid Manager

Pro-Serv Food Equipment

πŸ“ Eastern North Carolina | Multi-Branch Operations
Β πŸ’Ό Full-Time | Leadership Position

About Pro-Serv Food Equipment

Pro-Serv Food Equipment is a rapidly growing commercial kitchen equipment, HVAC, refrigeration, and service company operating across multiple branches in the Carolinas.

We support restaurants, schools, healthcare facilities, and national accounts with installation, service, and project work.

Our growth is driven by one thing: standards and execution.

We are looking for a leader who can take full ownership of our estimating and quoting process β€” protecting profitability while helping drive company growth.

Position Overview

The Estimate & Bid Manager is responsible for managing and executing all company estimates, bids, quote approvals, and equipment/material ordering.

This role sits at the center of operations, sales, and profitability.

You will ensure:

  • Quotes are accurate

  • Margins are protected

  • Orders are correct

  • Projects move forward without delays

This is a high-accountability position directly impacting revenue and company performance.

Primary Responsibilities

Estimating & Bidding

  • Prepare and manage service, equipment, and project estimates

  • Review job scope, labor requirements, and material costs

  • Build accurate proposals aligned with company pricing standards

  • Coordinate with operations, sales, and technicians for scope clarity

  • Submit bids within required timelines

  • Maintain estimating templates and pricing structures

Quote Approval Management

  • Review and approve all company quotes before release

  • Verify pricing accuracy and required margins

  • Ensure scope completeness and profitability

  • Identify risks or missing information prior to approval

  • Maintain quote tracking and approval workflows

Ordering & Project Execution Support

  • Manage ordering of approved equipment and materials

  • Verify correct parts and equipment specifications

  • Coordinate with Parts Manager and Dispatch

  • Track ETAs and communicate delays proactively

  • Ensure jobs are properly staged for execution

Process & Accountability

  • Standardize estimating procedures across all branches

  • Improve speed and accuracy of quote turnaround

  • Maintain organized documentation and records

  • Work closely with leadership to improve pricing strategy

  • Identify inefficiencies and implement improvements

What Success Looks Like

  • Quotes completed quickly and accurately

  • Consistent company margins protected

  • Minimal ordering errors

  • Projects start without delays

  • Clear communication between departments

  • Leadership no longer chasing quote status

Qualifications

  • 3+ years estimating, bidding, project coordination, or operations experience

  • Strong understanding of pricing, cost analysis, and margins

  • Highly organized with attention to detail

  • Comfortable managing deadlines and multiple projects

  • Strong communication and decision-making skills

  • Experience in commercial service, construction, HVAC, or equipment industry preferred

  • ERP or service software experience a plus

Who This Role Is For

βœ… Process-driven problem solvers
Β βœ… Detail-oriented operators who take ownership
Β βœ… People comfortable making approval decisions
Β βœ… Individuals who thrive in fast-growth environments

Who This Role Is NOT For

❌ Administrative-only mindset
 ❌ Slow decision makers
 ❌ People uncomfortable with accountability
 ❌ Those needing constant supervision

Compensation

  • $30–40 per hour (based on experience)

  • Performance-based bonuses tied to margin and accuracy

  • Paid time off

  • Health benefits

  • Career growth opportunities within a fast-growing company

Why This Role Matters at Pro-Serv

Every job starts with a quote.

If estimating is wrong β€” everything downstream suffers.

This role protects profitability, efficiency, and customer experience across the entire company.

You will play a direct role in building the future of Pro-Serv.

Compensation: $35.00 per hour




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