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Parts & Inventory Coordinator – Raleigh Location Pro-Serv Food Equipment - Raleigh

Parts & Inventory Coordinator – Raleigh Location

Full Time • Pro-Serv Food Equipment - Raleigh
Benefits:
  • 401(k)
  • Bonus based on performance
  • Company parties
  • Competitive salary
  • Dental insurance
  • Employee discounts
  • Opportunity for advancement
  • Paid time off
  • Parental leave
  • Training & development
  • Vision insurance
 
Company: 

Pro-Serv Food Equipment 

Location: 

Raleigh, NC (On-site) 

Employment Type: 

Full-Time  

Position Overview 

Pro-Serv Food Equipment is seeking a highly organized, detail-driven Parts & Inventory Coordinator to manage all parts ordering, receiving, labeling, warehouse organization, and system updates for our Raleigh location. 

This role is critical to operational success. Accuracy, accountability, and same-day execution are required standards. The Parts & Inventory Coordinator serves as the local inventory control point for Raleigh while following company-wide inventory procedures.  

Core Responsibilities 

Parts Ordering (Raleigh / Charlotte Jobs Only) 

  • Order all required parts for Raleigh jobs, warehouse stock, and truck stock

  • Create and manage Purchase Orders (POs) in ServiceTrade

  • Verify pricing, quantities, and vendors before submission

  • Communicate urgent, delayed, or back-ordered parts to the Inventory & Operations Manager


Receiving & Verification
 
  • Physically receive all parts delivered to the Raleigh warehouse

  • Match parts against packing slips and POs

  • Identify and report shortages, damages, or discrepancies immediately

  • Receive parts in ServiceTrade same business day


Labeling & Identification
 
  • Label all parts upon receipt with job number, PO number, or stock location

  • Ensure no unlabelled parts are placed into storage

  • Separate job-specific parts from warehouse stock


Warehouse Organization
 
  • Maintain organized, clearly marked storage areas

  • Place parts in designated Raleigh warehouse locations

  • Secure high-value or critical parts

  • Maintain warehouse cleanliness and standards


System Updates & Accuracy
 
  • Update PO and job statuses in ServiceTrade

  • Ensure accurate job notes and part tagging

  • Close POs only when fully verified

  • Flag incomplete or partial orders for follow-up


Inventory Control
 
  • Maintain accurate Raleigh warehouse inventory

  • Participate in cycle counts and physical inventories

  • Investigate and report discrepancies immediately

  • Prevent inventory loss through proper handling


Daily Closeout & Reporting
 
  • Verify all daily receipts are entered in ServiceTrade

  • Confirm all parts are labeled and stored

  • Submit daily End-of-Day (EOD) reports

  • Complete assigned audits

  • Leave warehouse and systems in clean, accurate condition


 
What This Role Is Not Responsible For
 
  • Ordering or receiving for other locations (New Bern, Wilmington, Myrtle Beach)

  • Warranty claim submissions

  • Customer billing or invoicing


 
Required Skills & Qualifications
 
  • Strong attention to detail and organization

  • Ability to follow SOPs without deviation

  • Experience with inventory, warehouse, or parts coordination preferred

  • Computer proficiency (ServiceTrade experience a plus)

  • Ability to work independently and meet same-day deadlines

  • Strong communication and accountability mindset


 
Reporting Structure
 
  • Reports directly to the Inventory & Operations Manager

  • Same-day escalation required for all discrepancies or system issues


 
Why Join Pro-Serv
 
  • Clear procedures and expectations

  • Structured, accountable environment

  • Growing company with long-term opportunity

  • Critical role with real impact on operations

Compensation: $20.00 per hour




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